What effect does using quotas in file server resource manager have?

3.5. The File Server Resource Manager

Windows Server 2003 R2 includes the Documents Server Reresource Manager, an included console that includes assorted devices and also reporting attributes so that you have the right to determine, control, and carry out the amount and sort of information stored on your file servers. FSRM provides a single and convenient location for you to configure quotas on folders and also volumes, display screen for unacceptable types of papers, and also geneprice thorough reports on specifically wright here your disk space is going.

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Figure 3-13. Entering a new disk quota entry

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To install the FSRM , you"ll have to install the R2 components on the accompanying product disc. Then, from Control Panel, usage the Add/Remove Programs applet, pick Windows Materials, and under Management and also Monitoring Tools, select the File Server Reresource Manager. Click Next and then Finish, and Windows will certainly install the tool for you.

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You deserve to just manage sources on servers through the FSRM installed, which implies that you"re restricted to servers running R2.

To launch the FSRM, simply pick it from the Administrative Tools menu. The default console looks choose Figure 3-14.

Figure 3-14. The Data Server Resource Manager consingle
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3.5.1. Configuring the FSRM

The first step in using the FSRM is configuring some options that will certainly be offered by the console. In the Actions pane, click the Configure Options attach, and also you"ll view a display screen favor Figure 3-15.

Figure 3-15. Configuring FSRM alternatives

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The FSRM is designed to sfinish email cautions and reports via email; on the Email Notifications tab, enter the outgoing SMTP server (either with an installed SMTP business on the regional machine or one more mail server gave either by your organization or your ISP), and also the To and

Figure 3-16 shows the Storage Reports tab.

Figure 3-16. The Storage Reports tab

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On this tab, you can specify your choices for each report that can be created by the FSRM. For example, if you highlight the File Screening Audit report and click the Edit Parameters button, you"ll have the ability to pick which customers are had in the report. To take a look at all of the parameters for the reports, click the Resee Reports button. The defaults work pretty well below, but as you"ll view as we dig even more into the FSRM, you may want to change these slightly to customize the reports for your environment.

Figure 3-17 mirrors the Report Locations tab .

On this display screen, pick where to save each type of report that the FSRM have the right to geneprice. You can save them either on the regional drive or on a netjob-related volume.

Figure 3-18 reflects the Documents Screen Audit tab . Figure 3-17. The Report Locations tab

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Figure 3-18. The Data Screen Audit tab
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Here, you deserve to tell the FSRM whether or not to log screening activity in the auditing database. If you don"t intfinish to use file screening reports, then clearing this checkbox will certainly give you a slight performance advancement because the extra logging isn"t compelled. 3.5.2. Configuring Quotas via the FSRM It"s even more straightforward to connumber quotas making use of the FSRM, as the interchallenge is cleaner and also the rules a bit more flexible. Using the FSRM, you have the right to create quotas for specific folders or volumes and also configure the notifications generated by Windows when those quotas are surpassed. I"ve covered that scenario in the previous section in this chapter on quotas. But FSRM takes it a pair of procedures better by permitting you to customize "auto quotas" that automatically use to both existing and future folders, and also define quota templates that deserve to be supplied almost everywhere in an organization"s IT framework. Let"s begin off through ssuggest using a quota to a solitary folder. To do so, within the FSRM, double-click the Quota Management item in the middle pane, and then double-click on Quotas. From the ideal pane, click the Create Quota connect. You"ll watch a display much like Figure 3-19.

Figure 3-19. The Create Quota display

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Enter the course to the folder in the optimal box, or click Browse to discover it graphically. Select Create quota on path, and then pick either a preexisting theme, which offers some preconfigured borders, or select the Define custom quota properties choice and also click the Custom Properties button. If you choose the latter alternative, you"ll be triggered through the Quota Properties screen, wbelow you have the right to enter the area limit, specify whether the quota is difficult or soft, and include different notice thresholds. Click OK when you"re done, and also the summary window on the Create Quota screen will show your selections. If all looks well, then click Create, and also the quota placement is complete.

That procedure works well for one-off quota demands, however intend that you want to centralize quota monitoring across all folders and also quantities. The best way to do that is to usage the quota layout facility via FSRM. By using quota templates to folders, you deserve to ssuggest make one change to the template"s configuration, and all folders to which that template has been used will certainly reflect the readjust. Think of it as having a "group" of quotregarding make management simpler.

To make a quota design template, double-click the Quota Management item in the middle pane of the FSRM and then double-click on Quota Templates. From the ideal pane, click the Create Quota Template attach. You"ll see a screen much like Figure 3-20. In the height drop-down box, you have the right to select an existing template and also copy the settings from it right into the new layout you"re producing, which is a great timesaver once you must make simply a couple of minor transforms. Otherwise, enter the theme name, a friendly name if you wish, and then pick the space limit and the severity of the limit. You can additionally configure the certain thresholds for notice when customers hit a quota. Click Add to define a new notification; you will certainly view the Add Thresorganize display appear, as presented in Figure 3-21.

Note the first box, referred to as "Generate notifications once consumption reaches (%)." In this box, specify the actual thresorganize at which the action you"re going to specify on these display screens will certainly take place. Now, the a lot of widespread notice administrators send is an email message, both to the user who surpassed the limit and to the administrator himself. On the E-mail Post tab, you have the right to check to whom to sfinish such messeras, and also additionally adjust the message of the message. On the Event Log tab, you can customize the message of a warning event that will be sent out to the Event Log, and also on the Command tab you deserve to specify a manuscript or routine that will certainly be run once a user exceeds the thresorganize you collection. Finally, on the Report tab, you deserve to tell the FSRM to automatically generate a storage report (spanned a bit later on in this section) once the quota is gone beyond. Each of these tabs has actually a straightforward interchallenge. Click OK once you"ve finimelted, and also then OK aobtain to end up creating the theme. Once the design template is in area, you deserve to use it to use quotregarding certain folders. Then when you need to rise the quota on all folders utilizing a given theme, for example, you can simply edit the space limit field within the template interpretation, and all folders will then reflect the brand-new limit.

Figure 3-20. The Create Quota Template display
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3.5.3. Screening for Data Types

Another useful capability of the FSRM is the ability to display screen for certain file kinds and also proccasion them from being stored on your file servers. If your storage sources are restricted and space is at a premium, there probably isn"t a legitimate factor to store lots of MP3 and also WMA files within your user"s house directories. Even if you have plenty of "initially line" space, these files are most likely component of your backup collection, and also if they are you"re likely needlessly wasting valuable backup media storing the latest Mariah Carey CD in an off-website place in case disaster strikes. File screening have the right to assist save this type of waste to a minimum.

Figure 3-21. The Add Thresorganize display screen

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FSRM is pretty functional. For instance, it enables for the following scenarios:

You deserve to prevent all music files from being stored on a server, other than for those records through certain file names (your marketing theme, or a media document relating to an upcoming commercial) or papers placed on the server by a specific person or team within your firm.

You deserve to acquire a pre-warning emaibrought about you whenever a suspicious script or EXE file is stored on a shared volume, thus alerting you to a possible security breach or virus infestation.

You deserve to create notifications of screening alerts to the event log, so if you have an event log consolidation program running on every one of your servers, you deserve to view the screening reports directly from them.

Like quotas, the file-screening attribute offers the capcapability to produce file teams, which are ssuggest collections of file extensions with like attributes (for example, a media record group would certainly contain MP3, WMA, OGG, and others) that can be supplied to specify had or excluded papers in a certain display, and file screening templates, which are ready-to-usage rules for screening various forms of documents. Aobtain, by using templates extensively, you can make transforms to all servers utilizing file screening through simply one or 2 adjustments to the theme.

3.5.3.1. Defining a File Group

You can specify a record team within the FSRM. To carry out so: In Data Screen Management, right-click Data Groups, and then click Create file group.

Type a name for the file team.

In the Files to include box, enter a file name pattern (such as *.exe) for files you"d favor to include in the group, and also click Add. In the Files to exclude box, enter a pattern for papers you"d prefer to exclude.

Click OK.

3.5.3.2. Creating a File Screen

To produce a single file screen:

In File Screening Management, right-click Documents Screens, and then click Create file screen.

The Create File Screen box appears. Figure 3-22 mirrors this. Enter the course to which the file display will certainly use (this includes subfolders of the stated folder by default).

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Select the Define practice file screen properties option, and also then click Custom Properties.

The Documents Display Properties display appears. You have the right to elect to usage an existing template, or develop a practice display screen.

Under Screening kind, pick whether to use active screening, which stays clear of users from conserving records that are members of blocked file groups and geneprices notifications of such actions, or passive screening, which sends out notifications however does not proccasion customers from saving blocked papers.

Under Documents Groups, choose each file group that you want to include in the display. To pick the checkbox for the file team, click the file team label twice.

To connumber email notifications for the file display screen, set the adhering to alternatives on the E-mail Blog post tab:Select Send email to the following administrators in order to inform said persons when an effort is made to save an unauthorized file, and also enter the administrative accounts that will obtain notifications. To enter multiple accounts, sepaprice them via semi-colons.

Select Send email to the user that attempted to save an unauthorized file if you want to alert the user that he or she practically breached plan.

You deserve to additionally edit the topic line and message body. To insert extra variables in the message, click Insert Variable and then select the proper variable as detailed on the display.

On the Event Log tab, pick the Send warning to occasion log checkbox, and modify the default log enattempt. Both of these work are optional. In addition, on the Command tab, you deserve to tell Windows to run a regime or script once a violation occurs, and also on the Report tab, you have the right to elect to instantly generate a report upon a violation.

Click Create to conserve the file display screen. Figure 3-22. The Create File Display dialog box

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Note that when you"re developing a "one-off" file display screen, you have the alternative to save it as a record display screen design template, definition that (a) it have the right to be reoffered later if you must apply the very same settings to a various targain and also (b) FSRM remembers the link in between the taracquire of your one-off screen and the newly developed templatein significance, it creates the template and also then applies the screen, so you obtain the benefits of template usage.

3.5.3.3. Creating an exception to a display

A file display exemption basically overrides any kind of screening that would otherwise use to a folder and its subfoldersit basically blocks rules obtained from a parent folder. You can"t, yet, apply an exception to a folder that already has a document display applied: you need to either apply the exception to a subfolder or make changes to the existing display screen.

To produce an exemption to a screen: In Data Screening Management, right-click Documents Screens, and then click Create file screen exemption.

This opens up the Create Data Screen Exception dialog box. Enter the route to which the exemption will certainly apply.

Under Documents groups, select each file group that you want to incorporate in the exception.

Click OK.

3.5.4. Generating Storage Reports

The FSRM has an excellent facility to acquire a snapshot of specifically exactly how your storage is behaving. You have the right to look at trends in exactly how your disk area is being inhabited and also watch warns and notifications of users that are going over quota or attempting to conserve papers that are in violation of your file screening plans. You have the right to schedule these reports to be generated immediately on a time rotation that you specify, or you deserve to produce ad hoc reports as you see fit.

The complying with reports are obtainable out of the box:

Duplicate files

Documents screening audit

Files by file groupFiles by owner

Large filesLeast newly accessed files

Most recently accessed filesQuota usage

To generate an ad hoc report: Right-click the Scheduled Report Tasks node, and click Generate reports currently.

The Storage Reports Task Properties dialog box appears as displayed in Figure 3-23. Add each volume or folder that you desire to report on to the Scope box, and in Report information, select and format each report that you want to encompass. To edit the parameters of any kind of certain report, highlight the report label and also click the Edit Parameters switch. When you end up editing the parameters, click OK.

Back on the Storage Reports Task Properties display, choose each file format that you desire to save the report in.

The Delivery tab enables you to elect to have actually the report emailed to administrators once it has actually been generated. To allow this, examine the E-mail report to the complying with administrators box and also then enter each email deal with that you desire the report yielded to. To enter multiple accounts, sepaprice each with semicolons.

Click OK once you"re finiburned, and also then pick whether to open the reports when they"re finimelted or to look at them later.

Figure 3-23. The Storage Reports Task Properties display screen

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You deserve to additionally schedule reports to be created, which enables you to monitor your storage resources on a continual schedule. To develop a reserved report:

Right-click the Scheduled Report Tasks node, and also click Schedule a new report job.

Follow actions 2 through four over to specify the properties of the report.

Click the Schedule tab, and also then click the New button to define a schedule. This is shown in Figure 3-24.

Select the interval at which to geneprice the report (day-to-day, weekly, monthly, and one-time reports are supported).

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The alternatives below the interval box morph themselves relying on your selected interval. Get in this information as necessary.